Manager of Finance – Joint Role with Big Brothers Big Sisters of Niagara
POSTED ON: Thursday, July 24, 2025
CLOSING ON: Friday, August 8, 12:00 p.m. Applications will be reviewed on a rolling basis.
LOCATION: The successful candidate will work a minimum of one day per week at each agency’s office, located in St. Catharines and Hamilton. Work location for the remaining three days per week will be discussed based on operational needs and employee preference.
We are proud to offer a flexible work environment that supports work-life balance. The typical work schedule will be Monday to Friday, with occasional evenings or weekends as required.
EMPLOYMENT TYPE: Full-time, 37.5 hours/week
SALARY: $50,000 to $60,000 annually, plus comprehensive benefits, paid vacation and sick time
START DATE: Early September 2025
Who We Are
For over 100 years, Big Brothers Big Sisters, serving Grand Erie, Halton and Hamilton (BBBSGEHH) and Big Brothers Big Sisters of Niagara have provided essential services in our local communities. We are part of a National Federation comprised of 80+ Member Agencies servicing more than 1,100 communities across the country.
Vision & Mission
Our Vision is that all young people realize their full potential. Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people.
The Opportunity
Big Brothers Big Sisters of Niagara and Big Brothers Big Sisters, Serving Grand Erie, Halton & Hamilton are excited to jointly hire a Manager of Finance who will provide leadership and support in overseeing the financial operations of both agencies. This full-time role will be split between the two neighbouring organizations, offering a unique opportunity to contribute to two impactful teams. We are seeking an enthusiastic and highly organized professional to join our team in this key leadership role. The Manager of Finance will be responsible for managing and executing finance and payroll functions across both agencies. This includes overseeing day-to-day financial operations, maintaining accurate financial records, and ensuring the efficiency and integrity of internal processes.
The role will also involve close collaboration with the staff teams of both agencies, supporting operational excellence and financial transparency.
Duties & Responsibilities
Responsibilities
Financial Operations & Bookkeeping
- Manage day-to-day bookkeeping for two charitable organizations using QuickBooks Online.
- Administer a wide range of financial functions, including:
- Processing and tracking expenses and revenues
- Receiving and posting invoices
- Managing EFTs and cheque payments
- Generating invoices and completing bank deposits
- Allocating and tracking revenue
- Reconcile bank and investment accounts, and oversee agency cash flow management.
- Maintain oversight of petty cash, cash advances, and staff reimbursements, ensuring proper use of agency funds.
Budgeting, Forecasting & Reporting
- Support the preparation of monthly financial reports for each agency.
- Play a key role in annual budgeting and forecasting, in collaboration with agency leadership.
- Monitor agency budgets and provide strategic insights to support financial decision-making.
- Oversee revenue and expense tracking for:
- Special events
- Social enterprise initiatives
- Bingo and lottery funds
- Foundation accounts
- Prepare agency-specific financial reports for presentation to each Board of Directors.
Grants, Compliance & Audit Preparation
- Track and report on grant and project expenditures, including deferred revenues.
- Prepare and organize documentation for year-end financials and annual audits.
- Submit reports to the Canada Revenue Agency, Worker’s Compensation Board, and other entities as required, ensuring full compliance with all legal and financial obligations.
- Support contract and lease administration, including renewals and compliance with terms.
Payroll & Staff Support
- Administer biweekly payroll for both agencies, ensuring accuracy and timeliness.
- Educate and train staff on finance-related procedures and tools.
- Serve as a resource to team members for finance-related questions and needs.
Process Improvement & Leadership
- Identify opportunities to improve financial systems, procedures, and efficiencies.
- Provide mentorship and leadership to team members, helping foster a culture of excellence and collaboration.
- Develop and maintain strong working relationships with donors, partners, contractors, and other stakeholders.
Organizational Collaboration
- Work closely with both agency teams to ensure smooth day-to-day operations.
- Be adaptable and open to change, embracing a flexible and evolving work environment.
- Contribute to a positive, mission-driven workplace that prioritizes life-changing mentorship for youth.
Please note: Additional responsibilities may be assigned based on organizational needs and the evolving nature of this joint position.
Requirements
- A current and clear Police Vulnerable Sector Check (PVSC) naming Big Brothers Big Sisters will be required.
- Strong belief in the Big Brothers Big Sisters’ mission, vision, values and strategic direction.
- All BBBS employees work as part of a team, maintaining flexibility and ongoing communication.
- This position requires the employee to have access to a reliable insured vehicle, valid driver’s license, and ability to travel between multiples offices/sites.
Qualifications
Education & Experience
- Post-secondary diploma or degree in Accounting, Finance, or a related discipline.
- Minimum of 5 years of relevant accounting experience, preferably in a multi-faceted or fast-paced environment.
- Experience using QuickBooks Online and the Microsoft Office Suite (Excel, Word, Outlook) is required.
- Previous experience working for, or supporting, a charitable or non-profit organization is considered a strong asset.
- Familiarity with charitable sector financial regulations, reporting requirements, and fund accounting practices is preferred.
Skills & Competencies
- Demonstrated financial acumen, attention to detail, and ability to maintain a high degree of accuracy in all work.
- Strong organizational skills, with the ability to effectively manage multiple responsibilities and meet deadlines.
- Excellent interpersonal, verbal, and written communication skills, including the ability to communicate financial information clearly and respectfully.
- Proven ability to work independently with minimal supervision, as well as part of a collaborative and mission-driven team.
- High level of integrity, discretion, and professionalism in handling confidential information.
How to Apply
Interested applicants are invited to submit their cover letter + resume outlining your relevant experience to: michael.treadgold@bigbrothersbigsisters.ca, Executive Director, by 12:00pm on Friday, August 8th, 2025. We thank all applicants for their interest, however, only those candidates whose skills and experience best match the requirements of the position will be contacted for an interview.
For more information about our life-changing mentoring programs, please visit www.bbbsniagara.ca and MentorsForKids.ca
Big Brothers Big Sisters agencies are committed to creating an inclusive environment that accommodates all individuals. We support the Accessibility for Ontarians with Disabilities Acts (AODA) and have policies and procedures that adhere to the accessibility standards set out in the AODA. Please let us know if you require any accommodation throughout the interview and selection process.
Big Brothers Big Sisters agencies are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with unique experiences, backgrounds and perspectives are encouraged to apply.